New starter reading

Open People & access › New starters. Under Before the workspace opens, tick the documents everybody joining must read — the confidentiality policy, the safety policy, the MOE. Narrow any of them to particular jobs; naming none means everybody. Select Save.

How it is issued

You choose documents, never revisions. When somebody reaches the reading step of their first sign-in, each document is issued to them against whichever revision is in force that morning — never the one that was in force when you ticked the box. You never have to come back and update this when a manual is revised.

It is issued when they arrive, not when they are invited, so it follows the job they actually hold on the day.

Their confirmations are ordinary read-and-sign records, the same as any issue for reading — so “has this person read the MOE?” has one answer.

There is no way past it

A new starter cannot open the workspace until every document in their flight bag is signed. Only documents with a revision in force can be issued, so approve one before you rely on it here.

Being told to read is permission to read

Somebody issued a document can open that revision even if their job does not otherwise open the library. Downloading a copy still needs the library permission.